2019-20

October 1st, 2019 PTA General Meeting Minutes

Jackson Middle School PTA
General Meeting
October 1, 2019

The meeting was called to order on October 1, 2019 @ 6:30 pm by President Jessica Christiansen. Board Members present are Kathy Jennings, Michelle Marsden, Marci Forbes, Kristin Beauchamp, Heather Kramer and Annie Lindekugel. Marci Forbes motioned to approve the minutes from September 2019 meeting Kristi Baack-Deazley seconded. Marci Forbes motioned to approve the agenda for the meeting and Kristi Baack-Deazley seconded. 

Treasurer’s Report
Checking – $53,781.72
Savings – $44,774.61

Updates:

The total income for cookie dough sales is $10,000 less than last year. 
Final venue payment for the Bernstein Bash has been made.
Board members approved the spending of $190 for Girls Night Out and Boys Night Out for this school year. 
Sun School received about $1200 in donation for their program to help make up the shortfall for this last year. 

Committee Reports:

Cookie Dough Fundraiser – Kara Murray

  • Pickup will be on Friday 10/4/19
  • Need assistance with both pickup and prize distribution day as well.

Fall Volunteer Needs – Kristen Beauchamp

  • Scholastic Book Fair – working on finalizing dates (potentially the week of conferences). Looking for a Scholastic Book Fair Lead. Will work with the librarian to schedule specific times, etc. The total amount will be 4 hours of time. 
  • Teacher Conferences/Staff Meal Lead – We are in need someone to take charge of organizing. This will take place in November.

Bernstein Bash – November 15th

  • We need to net $25,000 in one night for artful learning.
  • We need to get 6th and 7th grade families involved. We currently have a lot of 8th grade families that organize this event, but they won’t be here next year. 
  • Need assistance in advance of the event.
    • Need
      • Someone to collect donated beer and wine and wrap them for the beer/wine pull. Beer/Cider – 22oz bottles. Wine – $15 or more.
      • OLCC permit. We have the template for this, just need it to be solidified.
      • Wine to serve.
      • 1.5-2 kegs of beer.
      • Someone to ask Cascade brewing to get this donated.
      • Someone to update the mailing list for the Bash. Asking for restaurant gift cards and desserts. We are not looking for things, just gift cards. Kari will get the list from Stevenson so we can update this.
      • Desserts for dessert dash. New Season’s has sent a gift card. Baker and Spice has not responded. Bannings just sent gift cards. Cheesecake factory sent gift cards, so we might use one for this. Most of our asks in the past years have come from parents that have donated.
    • DJ – don’t specifically need a contract.
    • Décor – Beth is on for this. 
    • Bartender – Jessica Christian has secured.
    • Catering – Kari is organizing this with Silver Spoon Catering in NE Portland. Group voted on Gyro bar (no pork).

Membership – Heather Kramer

  • 120 members for PTA

Announcements –

      • October 14 and 15th Pastini night 
      • November meeting – MR. C will come discuss middle schoolers and technology. 
      • First midterm is ending today. If you have parent vue, now is a good time to review. 
      • Outdoor School – 6th grade parents. 

Adjourned @ 7:09pm